Request for Distribution Guidelines
What are the requirements for doing a Request to Distribute Materials?
- The Federal Way School District requires a hold harmless statement on all materials to be distributed to Federal Way students and staff by outside organizations. It should read as follows:
“This event/activity/offer is not sponsored by the Federal Way School District, and the District, Employees and Officers assumes no responsibility for the conduct or safety during the event/activity/offer. In consideration for the privilege to distribute these materials, the Federal Way School District, Employees and Officers shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs,attorney's fees and judgments or awards.”
- Please provide a copy of the material that you wish to distribute, along with your completed distribution request form, to the Community Relations Department by fax or mail *.
- After this form is approved, you must attach one (1) copy of this form with each school's material. (Material must be bundled in groups of 30.)
- Materials will not accepted or approved for distribution the first and last week of school.
- The Federal Way School District will not deliver your flyers/information through its mail system. You must use U.S. mail or deliver the materials yourself. No emails or faxed copies will be accepted.
Where do I fax and/or bring the Distribution Request for approval?
Federal Way Public Schools, Community Relations Department
1711 SouthCommons
(253) 945-2270 FAX (253) 945-2265
Monday – Thursday, 1:00 PM – 4:00 PM
Is there a deadline for submitting Distribution Requests?
- Requests for distribution are reviewed on Wednesdays and Fridays. You must submit your request no later than Monday to be reviewed by Wednesday; and no later than Wednesday to be reviewed by Friday.
- Please do not call for status or fax more than one request for approval.
- Applications for the new school year will be accepted the last week of August.
How long and how will I be notified after I submit my request for distribution?
- Requests must be turned in or faxed to the Community Relations Office, 48 hours prior to review. Requests will be reviewed on Wednesday or Friday and will be available to pickup from 1:00—4:00 PM on those days.
- Notification will be by fax or US Mail.
How long after I receive the approval may I distribute my materials?
- You can distribute your materials for 45 days after the issue date.
- Permission to distribute is not transferable to any other material.
- Written approval must be obtained for each form/flyer to be distributed.
- A yearly Distribution Request will be done on a case-by-case basis.
Who can distribute information to students?
- Organizations with a state issued nonprofit number are allowed to distribute material to staff and students if all other requirements are met.
- Organizations without a nonprofit designation may distribute to staff only.
Who do I need to see at the school once I have obtained approval?
- Please leave with the staff person at front desk.
- Please do not call the school staff or email them.
- The building principal has the final decision regarding distribution.